Hour registration in Tribe helps you accurately track the time you spend on tasks, appointments, and projects. This ensures that your work is clearly recorded, linked to the correct customer or project, and ready for invoicing or reporting. You can register hours while you work or enter them afterwards, depending on what suits your workflow. By following this guide, you will learn how to register, process, and prepare hours for invoicing in Tribe.
Table Of Contents
What Does Hour Registration Do?
Why And When Should You Register Hours?
How Do I Register Hours Using The Timer?
How Do I Register Hours Afterwards?
How Do I Register Hours Via Tasks And Appointments?
How Do I Add Hour Types?
How Do I Process Hours?
How Do I Compact Hours On An Invoice?
What Does Hour Registration Do?
Hour registration allows you to record the time you spend on work and link it directly to a project, customer, task, or appointment. These registrations form the basis for clear reporting and correct invoicing. Hours can be billable or non-billable, depending on how you process them.
Why And When Should You Register Hours?
You should register hours whenever you want insight into time spent, need accurate invoices, or want reliable reports. This is useful for project tracking, customer billing, and internal accountability. You can register hours during your workday or enter them afterwards if needed.
How Do I Register Hours Using The Timer?
The timer is useful when you want to track time while you work.
Click the Timer in the top blue bar.
Select the Activity you want to register hours for.
Select the Hour Type and choose whether the hours are Billable.
Start the timer.
Click Stop Hours or the Alarm Clock Icon to stop the timer when finished.
The time registration is saved automatically and remains linked to the selected activity.
How Do I Register Hours Afterwards?
If you prefer to enter hours later, you can do so directly from the relevant activity.
Open the Project, Customer, or other activity.
Click the Hours tab.
Click +Hour Registration.
Select the Hour Type.
Select the Employee if needed.
Enter the Date, Start Time, and Duration.
Select a Milestone if the activity is a project.
Enable Billable if the hours should be invoiced.
Click Save.
How Do I Register Hours Via Tasks And Appointments?
You can also register hours directly from tasks and appointments.
Create or open a Task or Appointment.
Enter the Date, Time, and Duration.
Enable Hour Registration.
Link the task or appointment to the correct activity.
The hours are automatically registered and linked once the task or appointment is saved.
How Do I Add Hour Types?
Hour types determine how hours are categorised and priced. They are linked to products.
Add products for hour types
Go to Configuration.
Click Products.
Click +Product Group if needed.
Click +Product.
Set the Unit to Hour.
Enter the Sales Price and save.
Add hour types
Go to Configuration.
Click Hour Registration.
Click +Hour Type.
Enter a Name and link a Product.
Click Save.
You can also add a new hour type directly from the Hour Type dropdown while registering hours.
How Do I Process Hours?
Hours must be processed before they appear on invoices or reports.
Open the relevant activity.
Click the Hours tab.
Select the hours under Hours To Be Processed.
Choose one of the following options:
Without Invoicing
To Be Invoiced
To New Invoice
To Existing Draft Invoice
Processed hours can no longer be edited.
Did you know? You can find more details about invoicing in the article How Do I Create and Send an Invoice?
How Do I Compact Hours On An Invoice?
Compacting hours groups similar time registrations on the invoice for better readability.
Go to Configuration.
Click Invoicing.
Enable Compacted Hours When Processing.
When this setting is active, hours are grouped by activity, product, and price on the invoice.
Quick Summary
Hour registration in Tribe allows you to track time accurately and link it to the correct activity. You can register hours using the timer, enter them afterwards, or record them through tasks and appointments. Once processed, hours can be invoiced or reported on, ensuring clear insight and reliable billing.